Document attestation in Dubai is a vital process to verify the authenticity of legal and official documents, whether issued from within or outside the country. Therefore, the POA&More team explains to us in detail the documents required for notarization in the UAE in detail in the following lines.
What documents required for notarization in Dubai?
The documents required for notarization in Dubai vary depending on the type of document to be notarized, whether personal or commercial. However, there are some general requirements that apply to all types of documents required for notarization, namely:
- Original document: The original document to be notarized must be submitted, and it must be in Arabic or English, or translated by a certified legal translation.
- Pre-notarization: The original document must be notarized or certified by the competent accredited authorities before submitting it for notarization in Dubai.
- No thermal packaging: The document must not be thermally laminated.
Read more: Legal Documents Drafting and Notarization in Dubai – UAE
Types of documents required for notarization in Dubai
In the following lines, we shed light on the types of documents required for notarization in Dubai:
Personal documents:
- These documents include birth, death, marriage and divorce certificates, academic certificates, medical reports, good conduct certificates, and others.
- The specific requirements for each type of these Documents Required For Notarization may differ, so it is advisable to contact the relevant authority to verify the exact requirements.
Commercial documents:
- These documents include contracts, agreements, commercial records, commercial licenses, partnership and shareholding certificates, minutes of board meetings, and others.
- These documents must be issued by an official, accredited and duly authenticated authority.
The Importance of Notarizing Documents
Document attestation is of great importance in Dubai and the UAE in general, as it ensures the legal recognition and authenticity of documents in various official and legal transactions. Therefore, within the discussion of documents required for notarization, here are some key aspects of the importance of document attestation in Dubai:
Legal recognition and authenticity:
- Attestation confirms that the document is original and issued by a recognized authority, which prevents the use of forged documents.
- Attested documents become acceptable for official purposes, such as government and legal transactions.
Use in international transactions:
- Attestation is necessary for using documents in other countries, whether for commercial or personal purposes.
- Attestation facilitates immigration, work and study procedures abroad.
Facilitating commercial procedures:
- Establishing companies and commercial transactions in Dubai requires document attestation to ensure compliance with laws and regulations.
- Attestation enhances trust and credibility between companies and dealing parties.
Importance of Ministry of Foreign Affairs Attestation:
- The Ministry of Foreign Affairs attestation plays a crucial role in verifying documents for international use.
- It adds credibility, ensures legal compliance, and increases the acceptance of your documents by foreign governments, educational institutions and employers.
Ensuring the authenticity of signatures:
Verifying the authenticity of signatures on documents adds assurance that the document has been signed by the right person from the government authority.
In short, document attestation in Dubai ensures the legal recognition and authenticity of documents, facilitates their use in official and international transactions, and enhances trust and credibility in business transactions.
Read more: Best Public notary close to me in Dubai
The Role of a Notary Public in document attestation in Dubai
A notary public Dubai plays a vital role in document notarization after preparing documents required for notarization, ensuring the validity and enforceability of legal documents. Here are some key aspects of his role:
Document and Contract Notarization:
- A notary public notarizes various types of contracts and documents, such as sales and purchase contracts, lease contracts, and power of attorney contracts.
- Verifies the identity and legal capacity of the parties before notarizing any document.
Signature Notarization:
- A notary authenticates the signatures of individuals and companies on various documents, making them official.
- Ensures that the signatures belong to the relevant persons.
Date Verification:
A notary public can prove the date on which documents were written, which helps preserve rights and avoid disputes.
Will Notarization:
A notary authenticates the wills of non-Muslims, ensuring that they are legally executed.
Affidavit Notarization:
A notary authenticates affidavits, after taking an oath from the parties concerned, provided that the oath is limited to verifying the affidavits that the parties wish to have notarized.
The importance of a notary public:
- He contributes to achieving justice and protecting rights.
- He facilitates legal transactions and ensures their stability.
- He gives an official character to documents, making them acceptable to official and judicial authorities.
Read more: 3 Big Difference Between Attestation and Notarization
Procedures followed for documents required for notarization in Dubai
Document attestation in Dubai varies depending on the type and source of the document. Therefore, when discussing documents required for notarization, the procedures followed can be summarized as follows:
Documents issued from within the UAE:
- Attestation from the issuing authority: Attestation must be obtained from the government or private entity that issued the document.
- Attestation from the Ministry of Foreign Affairs and International Cooperation: After that, the document must be attested by the Ministry of Foreign Affairs and International Cooperation in Dubai or any of its branches in other emirates. This can be done through the digital channels of the Ministry of Foreign Affairs.
Documents issued from outside the UAE:
- Attestation from the Ministry of Foreign Affairs of the issuing country: Attestation must be obtained from the Ministry of Foreign Affairs of the country that issued the document.
- Attestation from the Embassy or Consulate of the UAE in the issuing country: After that, the document must be attested by the Embassy or Consulate of the United Arab Emirates in that country.
- Attestation from the Ministry of Foreign Affairs and International Cooperation in the UAE:
Finally, the document must be attested by the Ministry of Foreign Affairs and International Cooperation in Dubai or any of its branches in other emirates.
Types of documents that require attestation:
- Academic certificates.
- Birth, marriage and death certificates.
- Legal documents (such as powers of attorney and contracts).
- Commercial documents (such as invoices and commercial contracts).
Read more: Notary Public Dubai Fees
What is document attestation in the UAE?
Document attestation in the UAE is a vital process to ensure legal recognition of official documents within and outside the country. Here is a comprehensive guide to the importance of attestation in Dubai:
- Legal recognition: Attestation gives documents legitimacy, making them acceptable in official transactions.
- International use: Attestation facilitates the use of UAE documents abroad, and vice versa.
- Avoid fraud: Attestation helps reduce document forgery and tampering.
Advantages of POA&More in preparing documents required for notarization in Dubai
POA&More POA Dubai has a range of features that make it a good choice for preparing documents required for notarization in Dubai, the most prominent of which are:
- Experience and efficiency: The company has extensive experience in preparing documents required for notarization, which ensures the accuracy and speed of completing transactions.
- Comprehensiveness: The company provides comprehensive services that include all types of documents required for notarization, whether personal or commercial documents.
- Accuracy and attention to detail: The company pays great attention to the fine details of documents, which reduces the possibility of their rejection by the competent authorities.
- Speed and completion: The company is keen to complete transactions as quickly as possible, which saves customers time and effort.
- Distinguished service: The company provides distinguished customer service, and provides support and assistance to customers at all stages of the certification process.
- Competitive prices: The company offers competitive prices compared to other companies that provide the same services.
- In-depth knowledge of procedures: In-depth knowledge of government and legal procedures related to certification, which ensures smooth transactions.
- Saving time and effort: The company can save customers time and effort by handling all aspects of the certification process on their behalf.
Frequently asked questions
Why do some documents need to be notarized?
After preparing the documents required for notarization, some documents need to be notarized in Dubai for several reasons, the most important of which are:
- Ensuring the authenticity of documents: Notarization aims to verify the authenticity of the signature and seal on the document, whether issued inside or outside the country.
- Legal recognition: Notarization makes documents legally acceptable in Dubai and the Emirates in general, making it easier to use in official transactions.
- International use: If you plan to use your documents in another country, you may need to have them notarized by the competent authorities in Dubai to ensure their recognition abroad.
What is the most notarized document?
Dubai is witnessing a great economic and commercial activity, which makes document notarization a necessity in various fields. Therefore, when talking about documents required for notarization, some of the most notarized documents in Dubai are:
Commercial documents:
- Companies’ articles of association and commercial attorney contracts.
- Commercial invoices and certificates of origin.
- Commercial records and licenses.
Personal documents:
- Birth, marriage and death certificates.
- Academic certificates and academic qualifications.
- Passports and residence visas.
Legal documents:
- Sale and purchase contracts and lease contracts.
- Official powers of attorney and legal certificates.
- Judicial rulings and documents related to cases.
What is the best form of identification for a notary?
The best way to prove identity before a notary public varies depending on the laws and regulations in force in each country, but in general, common means include:
- National ID card: The national ID card is one of the most common and reliable means of proving identity.
- Passport: A passport can be used as an official document to prove identity, especially in international transactions.
- Driver’s license: In some cases, a driver’s license can be accepted as a document to prove identity.
- Verify the authenticity of the document through an electronic system.
- Compare the image of the document with the image of the person present.
- Request a witness testimony.
- With the development of technology, remote notarization services have emerged, where the identity of the person is verified using biometric notarization and knowledge-based notarization technologies.
