Legal Document Drafting Services Dubai – UAE

Legal document drafting in the UAE varies depending on the type and purpose of the document, but there are some general principles and guidelines that should be followed to ensure its validity and legality. Given the complexity of laws and regulations in the UAE, it is always essential to obtain legal document drafting services from POA&More when drafting or signing any legal document to ensure your interests are protected and avoid any unwanted legal consequences.

 

What is Legal Document Drafting Services and Notarization?

Legal document drafting and notarization are both an art and a science, requiring a deep understanding of the law and the ability to express it clearly and precisely to avoid any ambiguity or misinterpretations. Here are the most important aspects related to legal document drafting services Dubai:

• Clear and precise language: Proper and understandable legal language must be used, avoiding ambiguity and vagueness. It is preferable to use legal terminology accurately.
• Brevity and focus: According to legal document drafting services, the document should be as concise as possible while maintaining its comprehensiveness of all relevant legal aspects. Avoid unnecessary verbosity.
• Logical order: The document’s clauses must be organized logically and sequentially, making it easy to understand the relationship between the various parts. Document notarization typically begins by identifying the parties, followed by the subject of the agreement or document, then the terms and conditions, and finally the subsequent procedures and signatures.
• Clear identification of the parties: The names, legal capacities, and addresses of the parties must be clearly identified. In the case of companies, the legal name, legal form, head office, and registration number must be clearly stated. 
• Defining the subject of the document accurately: The subject of the document must be described in detail and clearly, whether it is a sales contract, a lease agreement, a power of attorney, or any other type of legal document.
• Including detailed terms and conditions: All terms and conditions governing the relationship between the parties must be clearly and in detail, taking into account the laws and regulations in force in the UAE.
• Defining responsibilities and obligations: The responsibilities and obligations of each contracting party must be clearly defined and not open to interpretation.
• Including penalty clauses (if necessary): Some contracts may include penalty clauses specifying compensation in the event of a party’s breach of their obligations. These clauses must be carefully drafted to be fair and enforceable.
• Considering local laws and regulations: The wording of the document must comply with the laws and regulations in force in the UAE, whether federal or local laws in the relevant emirate.
• Seeking legal expertise: It is highly recommended to seek the assistance of specialized lawyers or legal consultants in the UAE to draft important legal documents to ensure their legal integrity and protect the rights of the parties.

 

Here: POA&MORE | Best Public Notary Near Me in Dubai

The importance of Legal Document Drafting Services and notarization

The importance of legal document drafting services in the UAE cannot be overstated. They are a cornerstone in preserving rights and ensuring smooth and transparent transactions. Here are the most important aspects of legal document preparation services near me:

 

Preserving and Securing Rights:

• Proof of Obligations and Rights: Notarization of written and notarized legal documents serves as conclusive evidence of the existence of agreements and obligations between parties, facilitating the establishment of rights in the event of disputes.
• Preventing Tampering and Fraud: Legal document drafting services add credibility to the document and reduce the chances of forgery or tampering with its content.
• Protecting Vulnerable Parties: Document drafting services, especially those subject to legal oversight during notarization, ensure the interests of less experienced or influential parties are protected.

 

Ensuring Efficient Transactions:

• Clearly Define Terms and Conditions: Legal document drafting services help clearly define the obligations and responsibilities of each party, reducing the likelihood of misunderstandings and future disputes.
• Facilitating Legal and Administrative Procedures: Notarized documents are easily accepted by various judicial and administrative bodies in the country, expediting procedures. 
• Saving time and effort: Having clear and documented notarization documents in the UAE saves time and effort if needed to refer to or use them in legal proceedings.

 

Enhancing trust and stability:

• Building trust between parties: Having documented agreements enhances trust between individuals and institutions, encouraging more transactions.
• Supporting economic stability: A clear and documented legal environment attracts investment and maintains market stability.
• Effective law enforcement: Legal document notarization in Dubai is the foundation upon which courts adjudicate disputes and apply the law fairly.

 

Compliance with laws and regulations:

• Ensuring compliance with legal requirements: Legal document drafting services help ensure that documents comply with applicable UAE laws and regulations.
• Avoiding violations and penalties: Failure to notarize certain documents or their improper drafting may result in legal violations and penalties.

 

Legal Document Drafting Services and notarization elements

Understanding the elements of drafting and notarizing legal documents in the UAE requires precision and extreme care to ensure rights are protected and avoid future disputes. Here are the most important elements of legal document drafting services:

• Signatures: The document must bear the signatures of all parties involved or their legal representatives. The signatures must be original and legible. In some cases, witnesses may be required.
• Official Stamp (if required): For some entities or companies, it may be necessary to place the official stamp on the notarize business agreements Dubai in addition to the signature.
• Date and Place: The document must clearly include the date and place of its issuance.
• Notarization and Official Notarization: According to legal document drafting services, some legal documents require official attestation from specific authorities in the UAE to have full legal force.
• Registration (if required): Some legal documents, such as real estate sales contracts or company incorporation contracts, require registration in official records with the relevant authorities in the UAE to be enforceable against third parties.
• Storage of Copies: According to legal document preparation services near me, it is essential to keep original and photocopied copies of legal documents in a secure location.

Read more: Notary Public for International Documents

Guidelines for legal documents drafting and notarization

In the following lines, we detail guidelines for drafting and notarizing legal documents in the UAE, provided by the POA&More team:

 

Drafting Phase

• Clearly define the objective: Before you begin writing anything, you must know exactly what the purpose of this document is. What rights and obligations does it specify? Who are the parties involved? The clearer your objective, the more accurate and easier the drafting will be.
• Use clear and precise legal language: Avoid slang terms or language that can be interpreted in more than one way. Use legal terminology commonly used in the UAE. If you are unsure of a particular term, consult a specialist.
• Completely and clearly identify the parties: Include the full names of the parties, their nationalities, detailed addresses, and their ID or commercial registration numbers. If there is an attorney, you must include the attorney details and its power of attorney.
• Detail the terms and conditions accurately: Every clause or condition in the document must be clear and specific, including all necessary details such as dates, amounts, specifications, procedures, etc. If there are tables or appendices that clarify a specific point, they must be clearly referenced in the body of the document.
• Determine the applicable law: In some cases, it is necessary to specify the UAE law that governs the relationship, especially if the relationship has international aspects.
• Include essential clauses according to the type of document: Each type of legal document has essential clauses that must be included.
• Review the document linguistically and legally: After completing the drafting, you must carefully review the document to ensure the correctness of the language and the absence of any spelling or grammatical errors. Most importantly, you must ensure that it complies with the laws and regulations in force in the UAE. It is preferable to have a specialized lawyer review it before signing.

 

The Notarization Stage

Notarization gives the document greater legal force and preserves the rights of the parties. Notarization methods in the UAE include:

• Notarization before a notary public: This is one of the most important methods of notarization in the UAE. The notary public verifies the identities and eligibility of the parties and explains the contents of the document to them before they sign it. He then stamps and signs it. Notarization confers official legal authority on the document. 
• Registration with the relevant authorities: Some types of contracts and documents must be registered with a specific government attorney to be valid and enforceable against third parties. This includes real estate registration with the Land and Property Department and company registration with the Department of Economic Development.
• Notarization of Signatures: In some cases, a notary public may suffice to authenticate the signatures of the parties on the document without attesting to its full content.
• Electronic Notarization: The UAE has begun moving toward electronic notarization for some types of documents, which simplifies procedures and saves time and effort. Make sure to use approved platforms for electronic notarization example POA&More.

 

Read more: Best Online Notary Service 

The Fundamentals of Legal Documents Drafting

• Use precise legal language: Avoid jargon or vague terms. Use legally accepted terms precisely. For example, instead of “must pay,” use “is obligated to pay.”
• Define key terms: If there are technical or uncommon terms in the document, clearly define them in a definitions section to avoid confusion.
• Clear sentence structure: Keep sentences as short and direct as possible. Avoid long, complex sentences that could lead to misunderstandings.
• Spelling and grammar checks: Any grammatical or spelling error can alter the intended meaning of the document. Therefore, it is essential to review the document carefully.
• Clear title: The title of the document should accurately reflect its content.
• Introduction: Identifies the parties involved and explains the purpose of the document.
• Preamble (if applicable): Provides background or context for the agreement or document.
• Body: Contains the essential terms, conditions, and provisions of the document and should be logically organized (such as by dividing it into articles or numbered clauses).
• Obligations and rights: Clearly define the obligations and rights of each party involved. Penalties and Compensation (if applicable): Explain the actions that will be taken in the event of breach of the agreement or damage.
• Applicable Law and Jurisdiction (if necessary): Specify the law that will govern the interpretation of the document and the competent court to hear any dispute arising from it.
• Signatures: The document must bear the signatures of all parties involved or their legal representatives.
• Coverage of All Relevant Aspects: Ensure that the document addresses all important aspects related to its subject matter and leaves no gaps that could be exploited.
• Include Necessary Details: Provide sufficient detail to avoid any ambiguity or misinterpretation. For example, when describing a property, include its full address, boundaries, and plot and floor numbers.
• Define Time Periods and Dates Accurately: When specifying any time periods or dates, be precise and clear to avoid any ambiguity.
• Consult a Legal Professional: In complex cases or when drafting important documents, it is advisable to consult POA&More specialists to ensure your rights and interests are protected.

Read more: Notary Public Dubai Fees

Types of legal documents for companies in the UAE

Companies in the UAE need to maintain a range of operational and legal documents to ensure smooth operations and compliance with applicable laws and regulations. According to legal document drafting services provided by POA&More, these documents include:

• Employment contracts: Employee employment contracts that outline terms of employment, rights, and obligations.
• Non-Disclosure Agreements (NDAs): These are used to protect the company’s confidential information.
• Shareholders’ Agreements: These define the relationship between shareholders, their rights, and obligations in detail, and may include provisions related to share transfers and dispute resolution.
• Commercial Contracts: Contracts entered into by a company with customers, suppliers, and other parties.
• Additional Licenses and Permits: Some businesses may require special licenses or permits from other government attorney to operate legally.
• Intellectual Property Documents: Such as trademark, patent, and copyright registration certificates to protect company assets.
• Financial and Accounting Records: Books of accounts, invoices, receipts, and financial reports.
• Insurance Policies: Various insurance policies covering various aspects of a company’s business.
• Minutes of Board and General Assembly meetings: Official records of company decisions.

 

Side agreement drafting and notarization

For a side agreement to be strong and legal in the UAE, it is very important that the drafting and attestation of side agreements in the UAE include these essential elements:

• A clear title: The agreement must have a title that clearly identifies its nature and relationship to the main contract, such as “Addendum to Employment Contract Agreement No. [Contract Number].”
• Identification of the parties: According to legal document drafting services, the names and details of all contracting parties must be clearly and fully recorded, as they appear in the main contract.
• Reference to the main contract: The agreement must include a clear reference to the main contract to which it is attached (its number, date, and subject). This links the two agreements together.
• Clarification of additional or amended clauses: This is where the actual text of the side agreement is written. The clauses must be clear, detailed, and precisely defined. They may add new obligations, amend existing obligations, clarify enforcement mechanisms, or add penalty clauses.
• Clear and legal language: Use clear and understandable legal language, avoiding ambiguity or terms that can be interpreted in more than one way. It is preferable to seek the assistance of a legal advisor in drafting important clauses.
• Compliance with the law: According to legal document drafting services, ensure that the terms of the side agreement do not violate any applicable laws or regulations in the UAE.
• Date and place of signing: The date and place of signing the side agreement must be clearly remembered.
• Signatures: According to legal document drafting services, the side agreement must be signed by all contracting parties or their legal representatives. It is preferable to write the full name and position next to the signature.
• Copies: It is preferable to make original copies for the number of contracting parties, with each party keeping a signed original copy.

 

Supplementary agreement drafting and notarization

A supplemental agreement is a legal document that amends or supplements an existing original agreement. When drafted, it must be clear, detailed, and accurately identify the agreed-upon changes or additions. According to legal document drafting services, here are some essential elements it should include:

• Title of the agreement: This must be clear and reflect the nature of the document, such as “Supplemental Agreement to the [Name of Original Agreement] Agreement dated [Date of Original Agreement].”
• Identification of the parties: The names and addresses of the contracting parties must be fully and accurately identified as they appear in the original agreement.
• Reference to the original agreement: The original agreement upon which this supplemental agreement is based must be clearly referenced, including its date and subject matter.
• Preamble (Recitals): A brief preamble may be included that explains the background to the supplemental agreement and the circumstances leading to its conclusion.
• Terms of the supplemental agreement: This is the essential part that outlines the agreed-upon amendments or additions. These terms should be as clear and specific as possible.
• Effect on the Original Agreement: According to legal document drafting services, it must be determined whether the supplemental agreement amends part of the original agreement or supplements it entirely, and which provisions remain in effect unchanged.
• Other Terms and Conditions: A supplemental agreement may include additional terms and conditions related to its implementation or interpretation.
• Governing Law and Jurisdiction: The same applicable law and jurisdiction as the original agreement are generally referred to, unless the parties agree otherwise.
• Effective Date: According to legal document drafting services, the supplemental agreement’s effective date must be specified.
• Signatures: A supplemental agreement must be signed by all authorized parties, in the same manner as the original agreement. It is preferable to include the names and titles of the signatories and the date of signing.

Read more: Difference Between Attestation and Notarization

Partnership agreement drafting and notarization

For a partnership agreement to be legally binding in the UAE, it must be notarized according to the legal procedures followed:

• Drafting the agreement: The agreement must be written in Arabic and can be translated into other languages ​​if necessary.
• Notarization of signatures: All partners must sign the agreement before a notary public in the UAE. The notary verifies the parties’ identities and legal capacity and authenticates their signatures.
• Registration in the commercial register: After authenticating the signatures, the partnership agreement must be registered in the commercial register of the Department of Economic Development (DEDT) in the relevant emirate. The procedure varies slightly between different emirates, but generally requires submitting a copy of the notarized agreement and certain other documents related to the partners and the business activity.

 

Advantages POA&More in legal documents drafting and notarization

POA&More POA Dubai is a leading notary public services company in Dubai, offering a wide range of legal and administrative solutions to individuals and businesses in the UAE, including legal document drafting services. The company is distinguished by its extensive experience and commitment to providing high-quality, prompt services. The advantages of POA&More in drafting and notarizing legal documents include:

• Accurate and Customized Drafting: A specialized team prepares legal documents, especially Power of Attorney (POA) documents, with utmost care and in accordance with UAE laws and the individual needs of each client.
• Facilitated and Expedited Notarization Process: POA&More facilitates the notary public’s document notarization process, saving clients time and effort.
• Comprehensive and Diverse Services: The company offers a variety of services, including drafting various types of powers of attorney (general, special, business, family, etc.), in addition to legal notice dubai, last wills, and certified legal translations.
• Integrated Online Solutions: POA&More enables many services to be completed online, saving time and effort and making the process easier and more transparent. Saving Time and Effort: POA&More’s services simplify legal procedures and save time and effort for individuals and businesses.
• Competitive Prices: The company offers legal document drafting services at competitive prices while maintaining quality of service.
• Dedicated Team: The POA&More team includes specialized legal and administrative experts with in-depth knowledge of local laws and procedures.
• Excellent Customer Support: The company is committed to providing excellent customer support and answering their inquiries efficiently.

Why choose POA&More?

If you are looking for a reliable and specialized company in legal documents drafting and notarization in the UAE, POA&More is the perfect choice for you. The company is distinguished by its good reputation and the efficiency of its work team, which ensures that you get the best legal services.

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FAQ

 

What does it mean to draft a legal document?

Drafting a legal document refers to the process of creating a formal, legally binding document that defines the rights, obligations, and responsibilities between the parties involved. This process requires a high degree of skill and precision to ensure that the document is clear, comprehensive, and not open to dispute or various interpretations.

 

How to make a legal agreement in the UAE?

The agreement must include clear and detailed clauses defining the rights and obligations of each party, and, according to legal document drafting services, include at least the following:

• Identification of the parties: The full name, address, and capacity of each party (if a legal entity).
• Subject of the agreement: A detailed description of the goods or services subject to the agreement.
• Obligations of the parties: A clear and precise definition of each party’s obligations (what each party must do or provide).
• Financial consideration and payment terms: Specify the agreed-upon amount, payment method, and payment schedule, if applicable.
• Term of the agreement: Specify the start and end dates if the agreement is fixed-term.
• Termination terms: Specify the circumstances in which either party may terminate the agreement.
• Penalties for delay or breach: Specify the compensation or fines due in the event of a party breaching its obligations.
• Confidentiality: If the agreement involves the exchange of confidential information, provisions must be included to protect this information.
• Governing law: Specify the law governing the interpretation and implementation of the agreement (usually UAE law).
• Dispute Resolution Mechanism: Determines how any disputes arising from the agreement will be resolved (such as through court or arbitration).
• Force Majeure: Determines circumstances beyond the control of the parties that may temporarily or permanently exempt one party from performing its obligations.

 

How to do contract drafting?

Drafting contracts in the UAE is subject to a set of legal rules and principles derived from the UAE Civil Code and other relevant special laws. Here are the most important aspects to consider when drafting contracts in the UAE:

• Consent: There must be a match between the offer of one party and the acceptance of the other party, and the consent must be valid and free from defects of will (error, fraud, coercion, exploitation).
• Subject Matter: The subject matter of the contract must be something possible, lawful, specific, or determinable, and of financial value.
• Reason: The contract must have a legitimate reason and not violate public order or morals.
• Consensual contracts are essentially concluded by mutual agreement, but the law may stipulate a specific form for the conclusion or proof of some contracts (for example, contracts related to real estate must be registered in the real estate registry).
• Identifying the Parties: The names, descriptions, and addresses of the contracting parties must be clearly and precisely stated.
• Identifying the Subject Matter: The subject matter of the contract must be accurately and in detail described, whether it concerns goods, services, or other matters.
• Defining obligations and rights: The obligations and rights of each party to the contract must be clearly and in detail defined.